Pursuant to RCW 39.26 and in accordance with Washington State Department of Enterprise Services (DES) policies for use of statewide contracts, Tacoma-Pierce County Health Department intends to procure copier/MFD equipment and related services through DES Statewide Contract 26723.
This notice is not a formal competitive solicitation under RCW, as competition has been established by DES. However, Tacoma-Pierce County Health Departments seeking information and/or quotes from awarded contractors, as appropriate, to support provider selection and ensure best value in accordance with agency delegation and internal procurement policies.
This contract was competitively solicited and awarded by DES. Tacoma-Pierce County Health Department has determined that use of this contract meets its procurement needs and is in the best interest of the agency.
Evaluation Considerations
Responses may be evaluated based on factors consistent with RCW 39.26 best value principles, including but not limited to:
Cost and Pricing
- Overall cost competitiveness and value
- Comparison of existing lease costs versus proposed equipment
- Total cost of ownership
- Operating costs, including consumables (e.g., toner, staples)
- Maintenance and service costs
- Cost per page (color and black & white)
Provider Qualifications and Performance
- Demonstrated experience with similar organizations
- References and past performance
- Customer support and technical support capabilities
- Deployment approach and implementation support
- Maintenance responsiveness and service quality
Service Levels and Reliability
- Ability to provide consistent and reliable equipment and services
- Service level agreements (SLAs) for break/fix response
- Average service/support activity (e.g., ticket volume)
- Reporting capabilities (including automated reporting, if applicable)
- Availability of centralized device and fleet management tools
This approach is intended to ensure provider delivers cost-effective, dependable, and high-quality printer services in alignment with the Department’s requirements. Statements of qualifications will be accepted until 4:00 p.m. pacific time on Friday, May 15, 2026, at solicitations@tpchd.org.
The new contract performance term will begin October 1, 2026. Link to Contract Summary
For additional information regarding this notice, please contact:
Nathan P. Mosley, CPPB
Procurement Manager
Email: solicitations@tpchd.org
Email subject line: Intent to Use WA State Contract for Copiers.